Encanto Party Planning Guide

Party Planning Checklist

Encanto Party

A step-by-step checklist for an Encanto birthday. Quantities are for 8 kids, plus a few grown-ups.

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3–4 weeks before

Set the date, time and headcountA 2-hour party is the sweet spot for kids. Count the parents who'll stay too.
Send invitationsAsk parents to RSVP 1 week out and to note any food allergies.
Optional: dress codeBright colors and flowers in your hair. Mirabel's green glasses are a bonus.
Pick the spaceIndoors or out. Paper butterflies on the walls set the scene.

3–4 weeks before

Tableware for 8Get 8 dinner plates, 8 dessert plates, lunch and beverage napkins and a table cover Prime Party.
CupsEncanto cups (8) Prime Party.
Forks & spoonsGrab 20 of each: magenta forks and magenta spoons, or gold forks and spoons. Prime Party
StreamersTwist bright pink, yellow and gold together for Casita's colors. Prime Party
Latex balloonsBright pink, gold and yellow pearlized balloons. Prime Party
ConfettiScatter multi-colored circle confetti down the table. Prime Party
DécorThe jointed age banner, table centerpiece and scene setter backdrop with props Prime Party.
Favors (8)Encanto favor bag activity Prime Party, one per kid.

1–2 weeks before

Order or bake the cakeButterfly decorations and bright flowers, like Mirabel's candle.
Plan the main courseArepas with cheese (Julieta's healing food), plus rice and beans.
SnacksMango slices, plantain chips and fruit.
Plan the drinksMake Madrigal Mango Lemonade (the recipe is after the store list), plus juice boxes. Plan for 2–3 drinks per kid.
IceAbout 1 lb per person, so one 10 lb bag.
Check allergiesConfirm against your RSVPs.

1–2 weeks before

Buy prizes for every gameWinners pick from the prize basket (see the DIY games below). Plan on 20–30 small prizes so every kid wins something.
Magic gift gameWrite a "gift" on slips of paper (super strength, talking to animals). Kids draw one and act it out.
TriviaPrint this guide and leave the trivia page on the table. It's at the end of this checklist.

1–2 weeks before

Number Scramble: make the numbersWrite one big number per guest (1–8) on half sheets of 8.5 × 11 paper and tape them to the floor around the house. Write the same numbers on slips of paper and put them in a bowl.
Number Scramble: how to playAbout every 15 minutes, ring a bell or play "We Don't Talk About Bruno" on a speaker. Everyone scrambles to stand on an open number. Draw a slip from the bowl, and whoever is standing on that number picks a prize. Set the winning slip aside so every kid gets a turn.
Lucky Plate: mark one plateBefore you set the table, draw a small butterfly on the bottom of one dinner plate.
Lucky Plate: the revealHalfway through the meal, announce that everyone should check under their plate. Whoever finds the small butterfly picks a prize.
Prize basketFill a basket with inexpensive prizes for winners to pick from: movie-theater candy boxes, butterfly clips, bracelets, bouncy balls and stickers. Use it for every game. Buy more than you think you'll need. Leftover candy and toys make great thank-you prizes for your clean-up crew. 😉

1 week before

Buy favor fillers for 8Butterfly clips, a bracelet and candy.
Check for choking hazardsUse age-appropriate fillers if younger siblings are coming.

Day before

Fill the 8 favor bags
Make the Number Scramble signs and slips; mark the lucky plateTape the numbers down on party day so they don't get kicked around.
Hang the banners and wall décorPut the wall piece behind the food or photo area, and drape the banner over a doorway or the food table.
Inflate balloonsMix pink, gold and yellow. Air-filled clusters last longer than helium. Hang the streamers and scatter the confetti on the table last.
Set out serving dishesFood goes in bowls and on platters, not on the printed plates, so the artwork stays visible.

Party day

3 hrs before	Pick up the cake and order the food.
2 hrs before	Table cover and 8 place settings.
1 hr before	Fill the cooler, set up the games, and tape down the Number Scramble numbers.
Arrival	Music on and drinks out while everyone arrives.
Every 15 min	Ring the bell for a Number Scramble round.
+30 min	Food. Lucky Plate reveal while they eat.
+1 hr	Magic gift game.
+1 hr 40	Cake, candles and "Happy Birthday." Read trivia while they eat.
Goodbyes	Hand out the favors at the door.